Managing competition entries sounds simple until you're dealing with hundreds of thousands of submissions across multiple channels, each one requiring verification, validation, and a compliant audit trail. Prize Professionals handles the entire entry management process on your behalf — from receipt and data capture through to winner selection — giving agencies and brand teams complete confidence that every entry is accounted for, every process is defensible, and nothing falls through the cracks.
Entry management is where promotions succeed or fail. A missed entry, a disputed draw, a data breach, or a non-compliant process doesn't just cause operational headaches — it puts your brand and your client's reputation on the line. Prize Professionals manages the entire entry management lifecycle, from the moment the first entry lands to the moment the winner is confirmed.
We handle entries across every channel, online forms, SMS, postal, on-pack codes, and social, capturing and consolidating data into a single, auditable system regardless of how many entry routes your promotion runs. Every entry is validated against your promotion's terms and conditions in real time, with duplicate detection, fraud screening, and eligibility checks built into the process as standard.
Winner selection is conducted using verified random draw methodology with a full audit trail, giving you a defensible, documented process that stands up to regulatory scrutiny and client questioning alike. All entry data is handled in full compliance with UK GDPR and relevant data protection legislation, with data retention and deletion managed according to your specific requirements.
Throughout the campaign you have complete visibility. We provide regular reporting on entry volumes, validation rates, and any anomalies — so your team and your client are never in the dark. When the promotion closes, you receive a full end-of-campaign report covering every stage of the process.
With participant and brand-protection at the forefront of our processes, our offerings under entry managment will ensure your customes recieve the best experience possible from entering the promotion to recieving their reward or prize. We've developed the necessary tools and safeguards to promise this safety and security to you. Here's what we do to build fairer promotions and manage entrants to ensure they leave with a great impression of your promotion and your brand.
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